10 Best Small Business Printers 2026 in the United States
#1
Winner
Ricoh Aficio MP 5054 A3 Monochrome Laser Multifunction Copier - 50ppm, Copy, Print, Scan, Auto Duplex, Network, 4 Trays (Renewed)
The Ricoh Aficio MP 5054 is a solid choice for small businesses that need a reliable black-and-white printer with multifunction capabilities like copying and scanning. It offers a fast print and copy speed of up to 50 pages per minute, which is well-suited for busy offices handling medium to large print volumes. The print quality is sharp, with a resolution of 1200 x 1200 dpi, ensuring clear text and detailed documents.
#2
Used Ricoh Aficio MP 4055 Tabloid/Ledger-Size Monochrome Laser Multifunction Copier - 40ppm, Copy, Print, Scan, Auto Duplex, Network, 1200x1200 DPI, 2 Trays, Stand (Certified Refurbished)
The Ricoh Aficio MP 4055 is a solid choice for small businesses needing a reliable black-and-white laser multifunction printer. It prints quickly at up to 40 pages per minute, which helps keep up with busy office demands. The print and copy quality are sharp at 1200 x 1200 dpi, suitable for professional-looking documents. It supports various paper sizes, including tabloid (11 x 17 inches), and has a generous paper capacity of 1,200 sheets standard, expandable to 4,700 sheets with options, reducing the need for frequent refills. Duplex printing is automatic, saving time and paper by printing on both sides without manual intervention.
#3
Brother MFC-L8930CDW Business Color Laser All-in-One Printer with Duplex Print, Scan, Copy, Low-Cost Printing, and Advanced Security Features
The Brother MFC-L8930CDW is a strong contender for small businesses needing a reliable color laser all-in-one printer. It delivers sharp text and vibrant color prints at a fast speed of up to 33 pages per minute, which helps keep busy offices productive. The automatic duplex function and two-sided scanning with an 80-page feeder make handling multi-page documents easy. Paper handling is decent with a multipurpose tray that supports legal-size paper and various media types including envelopes and cardstock, suitable for diverse office tasks.
Rating
9.4
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177 reviews
Top 10 Best Small Business Printers 2026 in the United States
#1
Winner
Ricoh Aficio MP 5054 A3 Monochrome Laser Multifunction Copier - 50ppm, Copy, Print, Scan, Auto Duplex, Network, 4 Trays (Renewed)
Ricoh Aficio MP 5054 A3 Monochrome Laser Multifunction Copier - 50ppm, Copy, Print, Scan, Auto Duplex, Network, 4 Trays (Renewed)
Print Speed: 50 ppm
Print Quality: 1200 x 1200 dpi
Paper Handling: 4 trays, 4700 sheets max, A3
Connectivity Options: Wi-Fi, Ethernet
Duplex Printing: Automatic
Cost of Consumables: Moderate, standard black toner
Additional Features: All In One, Copy, Scan, Auto-Duplex
Chosen by 1326 this week
Used Ricoh Aficio MP 4055 Tabloid/Ledger-Size Monochrome Laser Multifunction Copier - 40ppm, Copy, Print, Scan, Auto Duplex, Network, 1200x1200 DPI, 2 Trays, Stand (Certified Refurbished)
Used Ricoh Aficio MP 4055 Tabloid/Ledger-Size Monochrome Laser Multifunction Copier - 40ppm, Copy, Print, Scan, Auto Duplex, Network, 1200x1200 DPI, 2 Trays, Stand (Certified Refurbished)
Print Speed: 40 pages per minute
Print Quality: 1200 x 1200 dpi
Paper Handling: Supports 11x17, 8.5x11, 8.5x14; 1200 sheets
Connectivity Options: Ethernet
Duplex Printing: Automatic
Additional Features: Touch screen, Remote control, ADF, Monochrome
Brother MFC-L8930CDW Business Color Laser All-in-One Printer with Duplex Print, Scan, Copy, Low-Cost Printing, and Advanced Security Features
Brother MFC-L8930CDW Business Color Laser All-in-One Printer with Duplex Print, Scan, Copy, Low-Cost Printing, and Advanced Security Features
Print Speed: 33 ppm
Print Quality: 2400 x 600 dpi
Paper Handling: Supports legal paper, envelopes, cardstock
Connectivity Options: Ethernet, USB, Wi-Fi
Duplex Printing: Automatic
Cost of Consumables: Standard, high, super high yield toner
Additional Features: Auto feeder, double-sided scan, Energy Star
Canon MegaTank G3270 All-in-One Wireless Color Printer
Canon MegaTank G3270 All-in-One Wireless Color Printer
Print Speed: 11 ppm mono, 6 ppm color
Print Quality: 4800 x 1200 dpi
Paper Handling: Single 100-sheet tray, multiple sizes
Connectivity Options: Wi-Fi, USB
Duplex Printing: No
Cost of Consumables: Very low, mega ink tanks
Additional Features: Wireless, 1.35" LCD, Copy, Scan
Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy and Scan, Duplex, Mobile, Black & White | Includes Refresh Subscription Trial(1), Works with Alexa
Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy and Scan, Duplex, Mobile, Black & White | Includes Refresh Subscription Trial(1), Works with Alexa
Print Speed: 36 ppm
Print Quality: 1200 x 1200 dpi
Paper Handling: 250-sheet input, 50-page ADF
Connectivity Options: Wi-Fi, USB, Ethernet
Duplex Printing: Automatic
Cost of Consumables: Up to 50% savings on toner
Additional Features: Mobile app, Auto-Duplex, Energy Star
Related Products
Up to 39% off
HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer, Office Printer, Scanner, Copier, ADF, Duplex, Best-for-Office (499Q3F)
HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer, Office Printer, Scanner, Copier, ADF, Duplex, Best-for-Office (499Q3F)
Print Speed: 26 pages per minute
Print Quality: sharp and vibrant
Paper Handling: 250-sheet tray, auto feeder
Connectivity Options: dual-band Wi-Fi, USB
Duplex Printing: automatic duplex printing
Cost of Consumables: high
Additional Features: HP Wolf Security, mobile app
Brother MFC-L3720CDW Wireless Color Laser Printer, Scanner, Copier, Fax, Auto Duplex, 250-Sheet Capacity
Brother MFC-L3720CDW Wireless Color Laser Printer, Scanner, Copier, Fax, Auto Duplex, 250-Sheet Capacity
Print Speed: 19 ppm
Print Quality: 2400 x 600 dpi
Paper Handling: 250-sheet tray, 50-page feeder
Connectivity Options: Wi-Fi, USB, Wi-Fi Direct
Duplex Printing: Automatic
Cost of Consumables: EZ Print Subscription Service
Additional Features: 3.5-inch touchscreen, Mobile app, Voice control
HP Color LaserJet Pro MFP 4301fdw Wireless All-in-One Color Laser Printer, Scanner, Copier, Fax, Best-for-Office
HP Color LaserJet Pro MFP 4301fdw Wireless All-in-One Color Laser Printer, Scanner, Copier, Fax, Best-for-Office
Print Speed: 35 ppm
Print Quality: 600 x 600 DPI
Paper Handling: 300 sheets input, 150 sheets output
Connectivity Options: USB, Ethernet, Wireless
Duplex Printing: Automatic
Additional Features: Scanning, Copying, Faxing, Security
#10
Canon Color imageCLASS MF753Cdw II - All-in-One Color Duplex Laser Printer
Canon Color imageCLASS MF753Cdw II - All-in-One Color Duplex Laser Printer
Print Speed: 35 ppm
Print Quality: 1200 x 1200 dpi
Paper Handling: 250-sheet tray, 50-sheet multipurpose, optional cassette
Connectivity Options: Wireless, Ethernet, USB
Duplex Printing: Automatic
Cost of Consumables: Toner replacement can be pricey
Additional Features: All In One, Copy, Fax, Scan, touchscreen
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Buying Guide for the Best Small Business Printers
Choosing the right printer for your small business is crucial as it can impact your productivity, costs, and overall efficiency. When selecting a printer, consider the volume of printing, the types of documents you need to print, and any additional features that might benefit your business operations. Understanding the key specifications will help you make an informed decision that aligns with your business needs.Print SpeedPrint speed, measured in pages per minute (PPM), indicates how quickly a printer can produce documents. This is important for businesses with high printing demands. Printers with speeds of 20-30 PPM are suitable for moderate use, while those with speeds above 30 PPM are ideal for high-volume printing. Consider your daily printing needs to determine the appropriate print speed for your business.
Print QualityPrint quality is measured in dots per inch (DPI) and determines the clarity and detail of printed documents. Higher DPI values, such as 1200 DPI or more, are essential for businesses that require high-quality prints, like marketing materials or detailed graphics. For standard text documents, a lower DPI, such as 600 DPI, is usually sufficient. Assess the type of documents you print most frequently to choose the right print quality.
Paper HandlingPaper handling refers to the printer's ability to manage different paper sizes and types, as well as its paper tray capacity. A printer with multiple trays and a high paper capacity is beneficial for businesses with diverse printing needs and high-volume tasks. If your business prints on various media, such as envelopes, labels, or cardstock, ensure the printer supports these formats. Evaluate your typical print jobs to select a printer with suitable paper handling capabilities.
Connectivity OptionsConnectivity options include USB, Ethernet, Wi-Fi, and mobile printing capabilities. These options determine how you can connect and send print jobs to the printer. Wi-Fi and mobile printing are convenient for businesses with multiple users or remote work setups, allowing printing from various devices. Ethernet connections are reliable for stable, high-speed network printing. Consider your office setup and how you prefer to send print jobs when choosing connectivity options.
Duplex PrintingDuplex printing allows a printer to automatically print on both sides of a sheet of paper. This feature is important for businesses looking to save on paper costs and reduce their environmental footprint. Automatic duplex printing is more efficient and convenient than manual duplexing. If your business frequently prints double-sided documents, such as reports or booklets, a printer with automatic duplex printing is a valuable feature.
Monthly Duty CycleThe monthly duty cycle is the maximum number of pages a printer can handle in a month without experiencing wear and tear. This spec is crucial for ensuring the printer can meet your business's printing demands. For small businesses with moderate printing needs, a duty cycle of up to 10,000 pages is typically sufficient. For higher volume printing, look for a duty cycle of 20,000 pages or more. Estimate your monthly print volume to choose a printer with an appropriate duty cycle.
Cost of ConsumablesThe cost of consumables includes ink or toner cartridges, paper, and maintenance kits. This ongoing expense can significantly impact your overall printing costs. Laser printers generally have higher upfront costs but lower per-page costs, making them suitable for high-volume printing. Inkjet printers may have lower initial costs but higher per-page costs. Consider the long-term costs of consumables based on your printing volume and budget to select the most cost-effective option.
Additional FeaturesAdditional features such as scanning, copying, faxing, and security options can enhance the functionality of your printer. Multifunction printers (MFPs) that combine these features can save space and improve workflow efficiency. Security features like user authentication and data encryption are important for protecting sensitive information. Identify which additional features are essential for your business operations to choose a printer that offers the right combination of functionalities.